Once-off concessions for undergraduate deferred examinations: September session of postponed mid-year examination

08 September 2021 | DVC A/Prof Lis Lange

Dear students

Exam times are always stressful and nobody needed the added stresses that the COVID-19 pandemic caused by disrupting the mid-year exams. Various measures have been put in place to mitigate this impact. One of these – writing exams in September – is adding to the usual workload already in place with second semester courses. (There are 50 courses with exams between 27 and 29 September.) Against this backdrop, the decision has been taken to allow students, as a once-off concession, to apply for deferred exams (DE) in order to allow for easier spacing of exam schedules. These will be termed ‘concessionary deferred exams’.

When considering this option, please bear in mind that deferred exams are scheduled over a short period in January. Opting for multiple deferred exams in January could result in an unmanageable exam timetable. If the exam deferred was an invigilated on-campus exam, you will be required to travel to Cape Town to take the exam on campus in January. It is also very important to note that when deciding whether to apply for a concessionary deferred exam you note General Rule 27.1, which determines that a deferred exam cannot again be deferred. If you miss a deferred exam, for any reason, your result for that course will be absent (AB). No supplementary exams are offered on a deferred exam.

All applications for concessionary deferred exams for the September exam session must be submitted in the usual way, through a completed ACA44 form on PeopleSoft.

For concessionary deferred exams, a brief motivation should be appended to the ACA44. Applications for reasons of physical or mental health and applications on compassionate grounds, for example, the death of a close family member, should be accompanied by the usual supporting documentation. Please refer to the Deferred Exams Guidelines on the Examinations website.

To make the administration of examinations easier, wherever possible please submit applications for concessionary deferrals at least 48 hours before the examination concerned.

Should you have applied for a concessionary DE prior to an exam and then elect to take the exam, the DE automatically falls away and the result of the exam will stand, irrespective of the result.

Other prescripts around deferred exams also remain unchanged. A deferred exam cannot be granted for a course for which a student has not fulfilled the duly performed (DP) requirements. Applications for courses that do not have DP requirements must still be accompanied by a completed ACA44b form. A deferred exam cannot be granted after the fact for an exam already written. All applications must be submitted within seven calendar days of the examination concerned.

Hopefully this once-off concession will allow you to manage your workload and mental health as well as possible in these difficult times.

With warm regards

Associate Professor Lis Lange
Deputy Vice-Chancellor: Teaching and Learning

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UCT’s response to COVID-19

COVID-19 is a global pandemic that caused President Cyril Ramaphosa to declare a national disaster in South Africa on 15 March 2020 and to implement a national lockdown from 26 March 2020. UCT is taking the threat of infection in our university community extremely seriously, and this page will be updated with the latest COVID-19 information. Please note that the information on this page is subject to change depending on current lockdown regulations.

Minister of Health, Dr Joe Phaahla, has in June 2022 repealed some of South Africa’s remaining COVID-19 regulations: namely, sections 16A, 16B and 16C of the Regulations Relating to the Surveillance and the Control of Notifiable Medical Conditions under the National Health Act. We are now no longer required to wear masks or limit gatherings. Venue restrictions and checks for travellers coming into South Africa have now also been removed.


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UCT Community of Hope Vaccination Centre

On Wednesday, 20 July, staff from the University of Cape Town’s (UCT) Faculty of Health Sciences came together with representatives from the Western Cape Government at the UCT Community of Hope Vaccination Centre at Forest Hill Residence to acknowledge the centre’s significance in the fight against COVID-19 and to thank its staff for their contributions. The centre opened on 1 September 2021 with the aim of providing quality vaccination services to UCT staff, students and the nearby communities, as well as to create an opportunity for medical students from the Faculty of Health Sciences to gain practical public health skills. The vaccination centre ceased operations on Friday, 29 July 2022.

With the closure of the UCT Community of Hope Vaccination Centre, if you still require access to a COVID-19 vaccination site please visit the CovidComms SA website to find an alternative.


“After almost a year of operation, the University of Cape Town’s (UCT) Community of Hope Vaccination Centre, located at the Forest Hill residence complex in Mowbray, will close on Friday, 29 July 2022. I am extremely grateful and proud of all staff, students and everyone involved in this important project.”
– Vice-Chancellor Prof Mamokgethi Phakeng

With the closure of the UCT Community of Hope Vaccination Centre, if you still require access to a COVID-19 vaccination site please visit the CovidComms SA website to find an alternative.

Thank You UCT Community

Frequently asked questions


Global Citizen Asks: Are COVID-19 Vaccines Safe & Effective?

UCT’s Institute of Infectious Disease and Molecular Medicine (IDM) collaborated with Global Citizen, speaking to trusted experts to dispel vaccine misinformation.

If you have further questions about the COVID-19 vaccine check out the FAQ produced by the Desmond Tutu Health Foundation (DTHF). The DTHF has developed a dedicated chat function where you can ask your vaccine-related questions on the bottom right hand corner of the website.

IDM YouTube channel | IDM website


“As a contact university, we look forward to readjusting our undergraduate and postgraduate programmes in 2023 as the COVID-19 regulations have been repealed.”
– Prof Harsha Kathard, Acting Deputy Vice-Chancellor: Teaching and Learning

We are continuing to monitor the situation and we will be updating the UCT community regularly – as and when there are further updates. If you are concerned or need more information, students can contact the Student Wellness Service on 021 650 5620 or 021 650 1271 (after hours), while staff can contact 021 650 5685.