Dear academic supervisors, postdoctoral fellows and postgraduate students
As part of the Research Support Transformation (RST) project, a thorough review of the processes and practices of the Postgraduate and Postdoctoral Funding Office (PGFO) is underway with the aim of creating efficiencies and improving turnaround times. The PGFO processes postgraduate financial aid, postgraduate scholarships and postdoctoral fellowships.
One of the key improvements planned in this space is the digitisation of certain current manual and largely paper-based processes to improve process efficiency and reduce processing times. To this end, the project team is working closely with the Information and Communication Technology Services (ICTS) department to digitise repetitive, manual process steps and to prioritise system development requirements. A Project Implementation Committee (PIC) consisting of a representative group of stakeholders has been formed and meets regularly to ensure the project is properly governed and managed. Digitisation is expected to lead to improvements in turnaround times and make the process of applying for and receiving funding more navigable, transparent and user friendly for all parties involved.
Improvements to date
To date, the following improvements have been made through digitisation in the PGFO:
The digitisation team is currently working on the postdoctoral admissions processes. The digitisation has been introduced to the faculties through the Deans Advisory Committee (DAC) and has been successfully “user tested”. Training material is currently in development and the system will be deployed in December in time for the 2024 applications. For more information on the new process, please contact Chantal Swartz in the PGFO.
And into the future
Work in the PGFO continues and you should begin to see further positive improvements in the postgraduate and postdoctoral funding space in the near future. I know these will be very much appreciated.
With best wishes
Professor Sue Harrison
Deputy Vice-Chancellor: Research and Internationalisation
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