Gone are the days of having to search through folders and UCT's network drives to find committee meeting minutes. In the not too distant future you will be able to find all committee documentation, UCT policies and legislation in one central spot on the newly created Governance Intranet.
Currently being piloted with a small group of committees, the Governance Intranet provides a single entry point for all UCT's formal governance documentation. Servicing officers will be able to store their committees' Terms of Reference, minutes, agendas and attachments in one central location, making it easier for UCT staff to access this information. All of UCT's policies and Principal's Circulars will also be available here, as well as handy reference links to relevant legislation. Full-text search complements browsing through a well-organised folder structure to find exactly what you are looking for.
Enhanced security ensures that documentation for closed committees remains accessible only to those with special access rights, but UCT staff will be able to view all open committee documentation.
The intranet will be accessible either while you are on campus or via the Virtual Private Network (VPN) when you are travelling or working from home. All you need to do is log onto the Governance Intranet with your UCT username@wf and password, and then start searching for the information you require.
Training for Committee Servicing Officers on how to use this tool will be offered throughout the year.
The Governance Intranet is just one of the initiatives that Information and Communication Technology Services is implementing under the Enterprise Content Management Programme.
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