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Dear colleagues
This announcement aims to keep members of the research community informed about news and updates in the research space.
What's in this week's newsletter:
Missed the eRA updates?
We have recently become aware that not all researchers have been receiving Research Announcements, which include updates on the electronic Research Administration (eRA) system.
We have taken steps to merge lists and fill the gaps.
If you know someone who should be receiving these emails and is not, please ask them to subscribe
here.
Thank you and welcome to our new and improved distribution list.
For those who are still in the dark about what the eRA is, why it is necessary and how it will affect you, please see some of the key eRA communications below:
• Helping our researchers compete on the global funding stage
• Preparing for change in your funding application process
You can access all the past Research Announcements here.
You can also see all the eRA rollout updates here, a list of frequently asked
questions here and our various how-to guides and videos here.
When do you need to submit an eRA pre-award?
There are two types of approval that researchers can apply for on the eRA system:
Proposal approval
When a researcher is applying for a research grant, e.g. in response to a specific funding opportunity announcement or request for applications from an external funding agency. This includes those that don’t need sign-off by an authorised official
i.e. Research Contracts & Innovation (RC&I).
Contract approval
- All monetary-related contracts should be submitted through eRA pre-awards.
- Where a proposal was submitted to a funder before 1 October, with a successful outcome, and the project now requires a contract from RC&I.
For now, the following agreements are to be sent to RC&I directly. These include:
- Confidentiality and non-disclosure agreements
- Materials transfer and data sharing agreements
- No cost extensions
- Assignment agreements and license agreements
- Inter-institutional agreements
- Sub-contracts: when a researcher requires a contract to be established between UCT and a sub-contractor (most often a company or another academic research institution)
- Sales orders linked to analytical tests
- License agreements.
See our frequently asked questions here for more information about when to submit a pre-awards application.
Find out more about the eRA pre-awards applications here.
Understanding eRA unique reference numbers
The eRA system is designed to support the administration of a research project throughout its lifecycle. This starts at the pre-awards module, before an application is even submitted to the funder, into the contracts phase and the post-awards
where a fund is opened and finances managed.
For the eRA system to effectively track these various stages, reference numbers are assigned at each stage of the module. These reference numbers are different at each stage, as they need to allow for situations where, for instance, several
contracts need to be signed for a single research project, or if more than one fund is to be opened.
This means you will be assigned a different number depending on where your project is in the eRA system. This number will be easy to track, as you will receive an automated notification about the status of your project in the system. It is just
important to be aware that, depending on where your project is, the number will be different.
Quick guide to unique reference numbers
Pre-awards module
Internal approvals, conference travel and open-access fournal publication fund (APC) and page cost applications IDs take the format ERA0000xxxx
Contracts module
• New contracts which emanated from the eRA system IDs take the format UCT000xxxxx
• Older contracts imported from the IRMA system take the format of a 5-digit number
Post-Awards module
Project award form IDs take the format of PRJ0000xx
If you require more information, please log a call here.
Need more information about eRA? Sign up now for our December information session.
If you are still unsure of how the electronic Research Administration (eRA) system will affect you and your research administration, please RSVP to the last information session of the year.
Our senior co-ordinator Nikhat Hoosen will take you through the various modules of the eRA system and explain how it is designed to help both researchers and their support staff to more easily capture and track the administrative processes around
the research lifecycle.
Date: Friday 6 December 2019
Time: 10h15 to 11h45
Venue: RISR Seminar Room, Allan Cormack House (Research Office)
2 Rhodes Avenue, Mowbray
Parking available on top of Shoprite
RSVP: Natalie Simon by 4 December 2019.
Emerging Researcher Programme: Research planning series
All researchers are welcome to this two-day workshop consisting of six different seminars on various aspects of research planning.
Wednesday 27 November 2019
09h30 to 11h00 – managing time and planning research
11h15 to 11h45 – statistical support for UCT researchers
11h45 to 13h00 – populating a personal research plan
13h30 to 15h00 – preparing a curriculum vitae
Thursday 28 November 2019
09h30 to 11h00 – optimising conference attendance
11h15 to 12h45 – preparing a conference poster
13h15 to 14h30 – planning for a successful sabbatical
Open to all UCT academic staff
Venue: RISR Seminar Room, Allan Cormack House (Research Office)
2 Rhodes Avenue, Mowbray
Parking available on top of Shoprite
Time: 09h30 – 15h00
RSVP: to Judith Rix and indicate which seminar(s) you will attend by 25 November 2019
The Research Announcement is produced by the Research Office, University of Cape Town.
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